Bill of Sale Template
Fill the form and download a ready-to-sign bill of sale PDF, or download a blank template to complete by hand. Vehicle, boat, firearm and general property versions with the right fields for each. Free, no sign-up, runs in your browser.
Both PDFs are generated locally with pdf-lib. No upload, no account, no watermark.
How to use this bill of sale template
Pick the sale type first: the form switches to the fields that matter for that item. A vehicle asks for the VIN, make, model, year and odometer reading; a boat asks for the hull identification number (HIN) and length; a firearm asks for make, model, caliber and serial number; general property takes a plain description and an optional serial number. Add the seller and buyer, the date and price, adjust the as-is clause if needed, and download the filled PDF. Prefer pen and paper? The blank template button produces the same document with empty lines.
The state selector adds a short guidance note, for example which states notarize the title assignment and which DMV forms are commonly used. These notes cover the ten most populous states and a general fallback; they are starting points, not legal advice.
Signatures: both parties should sign and keep a copy each. For vehicles, remember the bill of sale does not transfer the title by itself: the seller signs the title over, the buyer registers it at the DMV, and federal law requires an odometer disclosure for most vehicle transfers.
Fields by sale type
| Type | Identifying fields |
|---|---|
| Vehicle | VIN, make, model, year, odometer reading |
| General property | Item description, serial number (if any) |
| Boat / watercraft | HIN, make, model, year, length |
| Firearm | Make, model, caliber, serial number |
Frequently asked questions
Is a bill of sale legally binding?
Generally yes: a signed bill of sale is evidence of a contract between buyer and seller, recording what was sold, for how much, when, and in what condition. For vehicles and boats it supports (but does not replace) the title transfer at the DMV. Its strength depends on being accurate and signed by both parties, and on meeting any state-specific requirements such as notarization.
Does a bill of sale need to be notarized?
It depends on the state and on what is being sold. Most states do not require notarization of a bill of sale itself, but several require the vehicle title assignment to be notarized (Ohio, Pennsylvania and North Carolina among them), and some require notarization for boats or firearms in specific situations. The state notes under the form flag the common cases, but always confirm with your state DMV or a local professional.
What should a bill of sale include?
At minimum: the full names and addresses of seller and buyer, a clear description of the item (VIN and odometer for vehicles, HIN for boats, serial number for firearms), the sale date and price, an as-is condition statement, and the signatures of both parties. Many people add the payment method and a statement that the seller holds clear title.
Is my information uploaded anywhere?
No. Both the filled and blank PDFs are generated locally in your browser with pdf-lib. Names, prices and serial numbers never leave your device.