Purchase Order Template
Fill in your company and the vendor, add line items, set shipping and payment terms, and download a professional purchase order PDF. Subtotal, tax and total compute live. Free, no sign-up, runs in your browser.
The PDF is generated locally with pdf-lib. No upload, no account, no watermark.
How the purchase order generator works
A good PO answers five questions at a glance: who is buying, who is selling, what exactly is being bought, for how much, and on what terms. This template follows that structure. Your company and the vendor get their own address blocks, the PO number and date sit up top for reference, and the line-item table computes each row's amount plus the subtotal, tax and grand total. Shipping method, payment terms and free-form notes go at the bottom, where receiving and accounts payable teams look for them.
Use a consistent PO numbering scheme (for example PO-2026-014) so invoices can be matched back to orders. When the vendor's invoice arrives, its PO number should match this document; that three-way match between PO, delivery receipt and invoice is the standard control against overbilling.
PO checklist
| Field | Why it matters |
|---|---|
| PO number | Links order, delivery and invoice for three-way matching |
| Line items with qty and unit price | Removes ambiguity about exactly what was ordered |
| Shipping method | Sets expectations for cost, speed and who arranges transport |
| Payment terms | Net 30, deposit and so on; avoids disputes at invoice time |
| Tax rate | Shows the expected tax line so the total matches the invoice |
Frequently asked questions
What is a purchase order?
A document a buyer sends a vendor to order goods or services, listing descriptions, quantities, unit prices, shipping and payment terms. Once accepted, it anchors delivery, invoicing and payment.
PO vs invoice?
The PO comes first from the buyer (what we agree to buy); the invoice comes later from the vendor (what was delivered, please pay). The invoice should reference the PO number.
Are purchase orders legally binding?
Generally yes once the vendor accepts, under commercial law such as the UCC in the US. Details vary by jurisdiction and by the terms on the PO; large orders deserve professional review.
Is my data uploaded anywhere?
No. The PDF is generated locally in your browser with pdf-lib. Nothing you type leaves your device.